FEMA tells staffers they might get billed for working too much

WASHINGTON — The Federal Emergency Management Agency has informed employees who’ve worked extra hours battling a record wave of natural disasters in 2017 that they may have to pay back some of their overtime.

Federal law caps some federal employees’ premium pay and permits agencies to recover money paid in excess of the maximum from future paychecks. FEMA said the extraordinary year of hurricanes, wildfires and other disasters means it may have to take that step.

“This year’s unprecedented hurricane season led to a record-setting length of national activation,” the agency said in an emailed statement. “Due to the extended work hours involved in supporting disaster recovery and response efforts for multiple storms, some employees have been affected by the annual maximum earnings limitation.”

The agency last month sent employees a “Frequently Asked Questions” document saying that those who hit the annual cap due to the number of extra hours they’ve worked “may still be ordered to perform work without receiving further compensation,” and would “continue to receive their regular base pay regardless of whether they
exceed the annual premium pay cap or not.”

Then, it said, “A bill will be determined and established for any premium pay amounts over the annual premium pay cap and the employee will be notified and billed in 2018 for that amount.”

The issue arises amid broader reckoning at FEMA. On Nov. 30, the agency’s administrator Brock Long told a House Appropriations subcommittee that staff were “tapped out” following record activation.

According to FEMA, there is a pool of about 500 employees whose compensation the agency is monitoring because they are at risk of exceeding the cap. Those employees are all exempt from the federal Fair Labor Standards Act and generally are toward the upper end of the agency’s pay scale.

The federal Office of Personnel Management, which handles federal workforce human resources, said the ceiling on annual compensation was out of its hands.

“The premium pay caps are statutory, and OPM does not have authority to waive or modify the premium pay caps,” the agency said in an emailed statement.

Under the law, an executive branch employee’s premium pay — which includes overtime — combined with basic pay can’t exceed the maximum rate of basic pay for certain categories of employees. An email to staff from FEMA Nov. 2 offered the example of a category of employees based in Washington, D.C. who this year get a regular salary of $153,730; for those workers, Congress has capped the premium pay they can receive, including for working extra hours, at $7,636.40.

Along with the annual cap, there is also a ceiling on how much overtime compensation employees can receive each two-week period, but agencies have the discretion to waive that one, as the Department of Homeland Security did this year for hurricane relief.

The House was slated Tuesday to consider a bill that would raise the cap on overtime for Secret Service agents, a third of whom had already hit the limit as of August. The agency, in a statement, said the bill would be a “tremendous lift to employee morale.”

The bill has not yet been voted on in the Senate. — Tribune News Service

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